Phase I: Evaluate the District Need Phase II: Evaluate the Schools Needs		Phase V: Staff & Crisis Teams Skills Training & Overview
	Phase III: Assessing Safety & Security of Schools		Phase VI: Implementation Procedures
	Phase IV: Development of a Multi-Hazard Emergency Response and Crisis Management Plans		Phase VII: Recovery Process

See “Phases I-VII” Below

The first step in any journey is to know where you are now. The next step is to determine where you want to be and the third is to decide on the route. This phase is divided into these same elements, referred to as Meetings.

• Meeting 1: Determine the Need

Subject Matter Experts (SME) will meet with Organization’s Officials who are members of the policy and decision making element of the organization. The existing Emergency Response/Crisis Plan will be explored (if desired, evaluated utilizing Keys’ assessment tool)  for its ability to meet possible contingencies. Guided by the SME’s, the Organization’s Officials will determine if the existing plan is;

• adequate as is,

• needs to be modified or

• needs to be scrapped and start all over.

Once this decision is made, they will then review this entire program specific to the needs of the Organization and select the phases (see Phase above) that they feel necessary for providing a safe learning environment for their students, staff and others.

[This Meeting is a stand alone and could be all Keys’ will do.  Price is a per Subject Matter Expert (minimum of 2) times the number of days, plus expenses. The remainder is open to negotiation and will be based on a package deal.]

• Meeting 2: Implementation plan of phases

SME’s will meet with Organization’s Officials/Key Personnel as above, plus individual school principals or site directors. Using the list of Phases to be completed as developed in Meeting 1 above, a specific plan will be developed for implementing the selected Phases.  Items of interest for this meeting include but are not limited to:

1. Scheduling in concert with the Organization’s Activity Calendar

2. Information needed to complete each Phase selected

3. Special concerns of the Principals or Site Directors

4. Selecting of possible trainings augment and/or complete each Phase.

• Meeting 3: Philosophy—theory of Crisis Planning

This is an essential foundation building training conducted by uniquely qualified SME’s. Organization’s Key Personnel, especially the Crisis Teams, will attend to insure uniformity of information and consistency in exercising plan functions. Many members of an organization will have had some training in this area. However, it is critical that all receive the same training to insure that there will be no breakdown during a crisis.   Learn More about this component.

SME’s will meet with individual school Principals/Site Directors and their Crisis Teams to determine the specific needs of each school/site. To facilitate this Phase being accomplished in a timely manner, schools/sites may be grouped regionally, functionally or in some other manner to expedite the flow of information. These series of meetings will examine such areas as Visitor Policy and Practice, Communications Systems, Traffic, Parking and others. To help the principals/directors prepare for these meetings, a Workbook will be distributed in advance to be completed and brought with them to the meeting.  Workbook covers items like:

• School/Organization Crisis Team Members (Name, title, function on team and more.)

• Location of Alternate Evacuation Site,if organization is required to evacuate off school/organization grounds.

• How to assess a Crisis/Emergency/Disaster, what steps they should take and specifically who should take them – and much more…

SME’s will conduct a physical site inspection of each school/site and other organization facilities assessing the effectiveness of safety & security present and needed improvements. A minimum of a half day per school/site is required. To Learn more about: Facility Site Safety Assessment Survey

This phase may also include Town Meetings using the PTA/PTO, the School/Organization Board or venues available for the community to present their perceptions of safety issues.

[Possible Addition] Community surveys will be taken to determine the perception of safety with the District/Organization from the communities point of view and to determine their desires for the District/Organizations Crisis Plan.

The final step in this phase is a formal presentation of findings. One presentation will be for the Organization as a whole covering policy and global decision making. Multiple smaller presentations will offer the schools/Sites (individually or regionally) an opportunity to hear and see short comings and suggestions for improvement.

Phase IV: Development of a Multi-Hazard Emergency Response and Crisis Management Plans Top

Additional detailed information is available on another page.  To review clicking here!

• Meeting 1: Policy Decisions

SME’s will meet with the Superintendent/CEO (and policy decision makers) to determine specific policies for contingencies such as evaluations, shelter procedures, and lock downs for bomb threat and other threats. It would be a waste of time to discuss all options with a large group when the decision makers have already determined the policy.

• Meeting 2: First Responders Coordination Workshop – Learn more

District/Organizations and Community leaders are brought together to discuss abilities and limitations in an emergency/crisis. This training will highlight the uniqueness of each of the schools/sites within the designated district/organization, county or other boundary and seek to identify areas in their emergency/crisis planning that can be made uniform for First Responders. The schools/site, with the help of the First Responders and others, will;

• identify ways that they can be a resource for each other in the event of an emergency/crisis or terrorist event.
• share how schools/sites can provide first responders with updated Multi-Hazard Crisis Plans and maps of every campus and floor plans of every building.
• discuss jurisdictional issues and roles in a variety of scenarios.
• have an open discussion on:
  • Responsibility and Authority of the school/site and first responders,
  • Medical personnel will discuss on-site-triage, mass casualty procedures, inoculations, air evacuation requirements and
  • the concept of Command Post operations,
  • Sites of Interest that may pose an increased risk to the surrounding schools/site,
  • on how schools and first responders in implement procedures to handle emergencies/crisis or terrorist events.
• 

  Crisis Response Flip-Chart

  other items to be covered

  • Dress Code Issues, Visitors Policies, Student ID’s, How Students can conceal weapons,
  • How to setup District/Organization wide Multi-Hazard Emergency/Crisis Response Codes & Procedures,
  • When to Evacuate and When not to Evacuate, Where to Shelter and Bomb Threat Procedures,
  • Traffic Control and more….

• Meeting 3: District/Organization Plan Development Workshop

SME’s will meet with the District/Organization policy makers and Emergency/Crisis Team Members to work through actions required, specific to this District/Organization, in the event a Crisis/Disaster should occur. Contingencies are developed for each type of crisis in a Multi-Hazard approach. Actions to be taken under each of the Homeland Security Alert will be developed including reactions to Terrorist attacks that involve biological, chemical agents, nuclear as well as conventional explosives.

• Meeting 4: Individual School/Site Plan Development

SME’s will meet with school/site Emergency/Crisis Teams to go through the Crisis Workbooks they completed. The information developed will be integrated into a master Multi-Hazard Emergency Response & Crisis Management Plan template to insure uniformity across the District/Organization. The number of people who are on multiple campuses/sites within a District/Organization makes it extremely important that words and procedures remain consistent, while the plan itself is unique to each school/site.

NOTE: At the completion of this Phase, the District/Organizations will have a Multi-Hazard Emergency Crisis Plan and a school/site location specific plan for each school/site in the organization. This plan will be in Print as well as in electronic medium so that updates can be made as they occur. Each school/site will have the District/Organization Plan plus their own.  To Learn more…

Phase V: Staff & Emergency/Crisis Teams Skills Training & Overview Top

In a fully integrated Multi-Hazard Emergency Plan, certain knowledge and skills are required by all staff and team members. SME’s will assist the District/Organization and schools/sites in cataloging required versus available skills and will recommend training where indicated. Some skills (but not limited to) that will be covered are: